Our Process

I’m interested! Where do we start?

Discovery Steps

1. Schedule a discovery call to get to know each other and make sure we’re a good fit for each other.
2. We’ll send you the bookkeeping proposal to review and accept.
3. Once accepted, we’ll send you instructions on how to give us proper access to your QuickBooks file.

Safe Harbor Review

Our firm will do a thorough review of the health of your QuickBooks file, considering several items, such as:

• Run a current set of financials statements to check for accuracy or to find what’s missing
• Review the Chart of Accounts to make sure it is set up properly
• Review bank and credit card accounts and when they were last reconciled
• Review accuracy of any other assets
• Review current liabilities and if they are being tracked correctly on the balance sheet
• Determine if sales tax applies and if it’s been paid timely and accurately
• Review the owner’s equity entries for accuracy
• Review the Profit and Loss to ensure that income is reported where it belongs, and expenses are reported where they belong
• Take note of any “Misc” or uncategorized transactions
• Ensure that key business expense accounts are present and accounted for
• This process can take 1-2 weeks

Summary

We will then send a summary email to you with our findings and request a follow-up meeting to review everything and plan for next steps

This is where the QuickBooks cleanup begins as we work together on the items we address in our second meeting. We will assign a bookkeeper and a financial reviewer to your account, assuring that you will always have two people to reach out to when you have questions or are in need of help. This will also decrease any down time for unexpected illnesses or PTO.

Depending on how timely you work with us for the items we need, this process can take an additional 3-5 weeks. Items we will need from you might include:

• Online access to bank and credit card accounts
• Online access to PayPal, Venmo, cash apps, etc.
• Statements for loan accounts
• Vendors contact details and/or W9 forms
• Contact details for your accountant/CPA
• Sales tax account details

When the cleanup is complete, a final set of current financial statements is presented to you and your CPA

On-Going Support

The final step is to determine what would be involved for ongoing bookkeeping services (ledger maintenance, AP, AR, reconciliation, month-end and year-end closing, etc.)